Personnel Technician - Payroll Processing

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

To advise supervisors and employees on personnel policies, procedures, and benefits; maintain personnel records systems; prepare or review personnel actions; perform related work.

The Personnel Technician for Payroll Processing will provide general customer service response on behalf of the HR department related to payroll and time entry, new hire paperwork, benefits, general EPAF guidance, and make referrals to other HR team members as appropriate such as but not limited to Employee Relations, Compensation, HR Data, FMLA, Recruitment, and HR policy/procedure. Additionally, this role serves as the primary point of contact for timekeeping and payroll related inquiries and oversees general timesheet submission, approval, and accuracy.

Key Responsibilities

• Provide general customer service response on behalf of the HR department related to payroll and time entry, new hire paperwork, benefits, general EPAF guidance, and make referrals to other HR team members as appropriate such as but not limited to Employee Relations, Compensation, HR Data, FMLA, Recruitment, and HR policy/procedure.
• Provide customer service, guidance, and training for timekeeping and payroll; monitor and respond to payroll email inbox and provide front line support on specific payroll questions.
• Oversee general timesheet submission, approval, and accuracy; post and track manual payments during payroll including but not limited to one-time payment authorization forms, electronic docusign timecards, etc.
• Review benefited employee personnel actions for accuracy; calculate and process retroactive payments; process end of employment payments such as vacation payouts; terminate deductions, insurance refunds, etc.
• Serve as a secondary reviewer and processor for temporary faculty contracts; review, process, and audit PARTS forms, PARTS stipend forms, and AmeriCorps stipends as needed.
• Process all non-health payroll deductions such as but not limited to campus rec, Chartwells, united way, retirement contributions, W4s, etc.
• Process and notify employees of new or adjusted garnishments; manage and track the processing of employee garnishments and levies.
• Create new T-Orgs.
• Maintain resources on payroll webpage; create calendars, payment schedules, and other resources under the direction of the Assistant Director for Payroll and Benefits.
• Oversee and follow up on outstanding payroll checks.
• This position serves as a back up for payroll processing and provides support to other personnel in the HR/Payroll office.

Minimum Qualifications

Some knowledge of:

• Computerized record systems.

Experience:

• Providing technical assistance with the processes regarding the application of personnel policies and procedures.
• Reviewing documents for accuracy, completeness, and compliance.
• Compiling data and information for reports; composing letters and memorandum.
• Performing arithmetic calculations involving fractions, decimals, and percentages.
• Explaining policies and procedures.

Additional Information

ISU minimum for this classification is $17.85/hour. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. To be considered for this opportunity, apply on or before November 24, 2024. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.