Recruitment Coordinator - Limited Duration

Be the First Friendly Face in Someone's Career Journey

As part of the City of Boise's Talent Acquisition team, you'll be the person who makes joining our organization feel exciting and welcoming. From coordinating career fairs to guiding new hires through their first days, you'll connect talented people with meaningful work that serves our community. You'll get to know departments across the city, build genuine relationships, and play a key role in creating a diverse, inclusive workplace where everyone can thrive.

Let's be honest - benefits matter. Here's what makes working for the City of Boise stand out:

• Free health insurance for your entire family (yes, really - zero premiums)
• Solid retirement through PERSI, plus we match your 401(k) or 457b contributions
• Time to recharge: Start with 10 hours of vacation each month, 8 hours of sick leave, 12 holidays, and a full 10 weeks of parental leave
• Peace of mind with free life and disability insurance
• Extra perks like wellness incentives (up to $500/year), tuition reimbursement, and a free bus pass

Establishes and maintains working knowledge of positions, divisions, and departments to refer qualified candidates across the organization. Builds client relationships with departments to identify and follow appropriate hiring processes based on type of position. Administers the recruitment and hiring process through an automated applicant tracking system (ATS). Coordinates entry-level recruitments. Coordinates and attends career fairs and recruiting events; maintains event calendar. Partners with hiring departments at recruiting events to generate interest and enthusiasm around city job openings and our competitive total rewards package. Creates necessary forms and checklists for the hiring process. Verifies completeness and accuracy of recruitment files. 

Welcomes prospective employees to the organization through timely and efficient administration of the city's pre-employment onboarding process. Sends electronic pre-employment onboarding documents and schedules appointments for completion of forms and on-site requirements. Processes background checks and administers pre-employment screening based on position requirements. Refers incidents discovered during pre-employment onboarding that could preclude employment to manager or director. Documents outcomes and advises hiring manager of candidate’s successful completion of pre-employment onboarding steps. Schedules start dates and new employee orientation. Ensures communication to candidates and hiring managers are open and messages are consistent. Maintains strict confidentiality of personally identifying information and personal health information in accordance with law. 

Enters data in applicant tracking system and document management database(s) to ensure candidates are processed and entered in city systems. Maintains and audits I-9 files for compliance, retention, and destruction. Compiles regular and ad-hoc reports to reflect hiring metrics and trends.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Required Knowledge, Experience, And Training
Three years of specialized administrative experience in human resources administration, recruiting, or program coordination, and; high school diploma or GED.

Basic knowledge of:

• Employee recruitment and selection principles and practices
• Federal, state, and local employment laws and regulations
• Program development and implementation
• Data collection, analysis, reporting and research techniques
• Principles and practices of proper and effective business communication including accurate spelling, grammar and punctuation
• Contemporary software applications used in spreadsheet, data analysis, word processing, report presentation, and internet applications.

• Apply techniques of human resources management and administration
• Interpret, explain and ensure processes are conducted within governing regulations and procedures
• Prepare clear, concise, and accurate correspondence, documents, reports, presentations and other communication materials
• Speak to members of the public and other businesses, both privately and publicly
• Make arrangements from brief instructions
• Coordinate multiple tasks/projects simultaneously through strong organizational skills with emphasis placed on detail and accuracy of information
• Collect, organize and compile data for a variety of reports related to work performed
• Utilize interpersonal skills to create a positive atmosphere
• Maintain strict confidentiality of work
• Exercise tact and diplomacy dealing with sensitive and confidential information
• Communicate effectively in the English language at a level necessary for efficient job performance
• Display an attitude of cooperation and work harmoniously with all levels of City employees and the public
• Complete assignments in a timely fashion
• Understand and comply with all rules, policies and regulations
• Maintain prompt and regular attendance
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.

Valid Driver's License.

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit and stand. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.